Printing 1099 forms correctly is a critical year-end task for businesses that pay independent contractors. QuickBooks 1099 Print features in QuickBooks Desktop and QuickBooks Online help you prepare, review, and print 1099-NEC and 1099-MISC forms accurately and on time.

This comprehensive guide explains how to print 1099 forms in QuickBooks, how to reprint corrected copies, common printing errors, and best practices to stay IRS-compliant.

What Is a 1099 Form in QuickBooks?

A 1099 form reports payments made to non-employees, such as freelancers, consultants, and vendors. QuickBooks tracks these payments and generates the required forms based on vendor and account settings.

Common 1099 Forms in QuickBooks

• 1099-NEC – Reports non-employee compensation (most commonly used)
• 1099-MISC – Reports rents, prizes, medical payments, and other income

QuickBooks uses your vendor profiles and mapped expense accounts to calculate totals automatically.

Before You Print 1099 in QuickBooks (Checklist)

Before starting the QuickBooks 1099 print process, ensure the following:

• Vendors are marked as 1099 eligible
• Vendor tax ID (EIN or SSN) is entered correctly
• Correct expense accounts are mapped for 1099 tracking
• Payments were made via check, bank transfer, or cash (credit card payments are excluded)
• Your company name, address, and EIN are accurate

⚠️ Incorrect setup is the #1 reason for wrong or missing 1099 amounts.

How to Print 1099 Forms in QuickBooks Desktop

Follow these steps to print 1099 forms in QuickBooks Desktop:

1. Go to Vendors > Print/E-file 1099s
2. Select 1099-NEC or 1099-MISC
3. Review vendor information and payment totals
4. Choose Print 1099s
5. Select the correct paper type (pre-printed or blank)
6. Align forms using the Print Alignment option
7. Click Print

QuickBooks supports:

• Pre-printed IRS forms
• Blank paper (QuickBooks-supported editions)

How to Print 1099 in QuickBooks Online

To print 1099 forms in QuickBooks Online:

1. Go to Taxes > 1099 filings
2. Review vendor eligibility and totals
3. Click Print and mail or Print yourself
4. Download the PDF
5. Print using black ink on plain paper

QuickBooks Online also allows e-filing, which is recommended for accuracy and compliance.

How to Reprint 1099 Forms in QuickBooks

Need another copy? You can easily reprint 1099 forms in QuickBooks:

QuickBooks Desktop

• Go to Vendors > Print/E-file 1099s
• Choose Reprint 1099s
• Select vendors and print again

QuickBooks Online

• Go to Taxes > 1099 filings
• Select the filed form
• Download and reprint the PDF

Reprints are marked as Copies, which is acceptable for records and vendors.

How to Print Corrected 1099 Forms in QuickBooks

If you discover an error after filing:

1. Correct vendor or account data
2. Regenerate the 1099 form
3. Select Corrected 1099 when printing or e-filing
4. Submit the corrected form to the IRS and vendor

Always keep documentation of corrections for audit purposes.

Common QuickBooks 1099 Print Problems & Fixes

1099 Amount Is Wrong or Missing

Causes:

• Incorrect account mapping
• Vendor not marked as 1099 eligible
• Payments made via credit card

Fix:

• Review 1099 Account Mapping
• Check vendor payment methods

1099 Form Won’t Print or Is Misaligned

Causes:

• Printer settings incorrect
• Wrong paper type selected

Fix:

• Use Print Alignment tool
• Set printer scaling to 100%
• Disable “Fit to Page”

Printer Not Responding in QuickBooks

Fix:

• Restart QuickBooks and printer
• Update printer drivers
• Repair QuickBooks installation if needed

Best Practices for QuickBooks 1099 Printing

• Review 1099 data before January 31
• Use e-file when possible
• Keep copies for at least 4 years
• Verify vendor tax IDs early
• Reconcile payments before year-end

Frequently Asked Questions (FAQs)

Can I print 1099s on plain paper from QuickBooks?

Yes, QuickBooks Online and newer Desktop versions support plain-paper printing.

Does QuickBooks automatically submit 1099s to the IRS?

Only if you choose e-file. Printing alone does not submit forms.

Are credit card payments included in 1099 totals?

No. Credit card and third-party payments are reported by payment processors.

Final Thoughts

The QuickBooks 1099 Print feature simplifies contractor tax reporting when set up correctly. By reviewing vendor details, mapping accounts properly, and following correct print steps, you can avoid costly IRS errors and penalties.

If you encounter issues with 1099 printing, reprinting, or corrections in QuickBooks Desktop or Online, professional QuickBooks support can help ensure compliance and accuracy.

For Support Call Now At :- +1-888-493-2290

Related Topics:

• QuickBooks 1099-NEC Setup
• How to E-file 1099 in QuickBooks
• Fix QuickBooks 1099 Errors